Privacy Policy for PromptPilot

Last Updated: May 19, 2025

Welcome to PromptPilot! Your privacy is critically important to us. This Privacy Policy outlines how PromptPilot ("we," "us," or "our") collects, uses, maintains, and discloses information collected from users (each, a "User") of the promptpilot.online website ("Site") and any related services, including our AI-powered prompt generation tools (collectively, "Services").

This Privacy Policy applies to the Site and all products and services offered by PromptPilot.

1. Information We Collect

We may collect personal identification information from Users in a variety of ways, including, but not limited to, when Users visit our site, register on the site (if applicable in the future), fill out a form (e.g., for the Q&A guided prompt generation), and in connection with other activities, services, features or resources we make available on our Site.

  • Personal Identification Information:

    • We may ask for, as appropriate, name, email address if Users choose to provide it for account creation (future feature) or for receiving updates. Users can always refuse to supply personally identification information, except that it may prevent them from engaging in certain Site-related activities.
    • Prompt Content and Q&A Interactions: When you use our prompt generation tools, especially the Q&A guided generation, we collect the text you input and the selections you make. This is necessary to provide the Service.

  • Non-Personal Identification Information:

    • We may collect non-personal identification information about Users whenever they interact with our Site. Non-personal identification information may include the browser name, the type of computer or device, and technical information about Users' means of connection to our Site, such as the operating system and the Internet service providers utilized, and other similar information (e.g., IP address (anonymized where feasible), referring URLs, pages visited, time spent on pages).

2. How We Use Collected Information

PromptPilot may collect and use Users' personal and non-personal information for the following purposes:

  • To Provide and Improve Our Services:

    • Information you provide helps us respond to your service requests and support needs more efficiently.
    • The content of the prompts and Q&A interactions are used to generate the AI prompts as requested by you.
    • We may use information in the aggregate to understand how our Users as a group use the services and resources provided on our Site.
    • We may use feedback you provide to improve our products and services.
    • To analyze usage patterns to improve Site functionality and user experience.

  • To Personalize User Experience (Future Consideration):

    • We may use information to understand your interests and preferences to personalize your experience.

  • To Send Periodic Emails (If User Opts-In):

    • If a User decides to opt-in to our mailing list (if offered), they will receive emails that may include company news, updates, related product or service information, etc. If at any time the User would like to unsubscribe from receiving future emails, we include detailed unsubscribe instructions at the bottom of each email or User may contact us via our Site.

3. How We Protect Your Information

We adopt appropriate data collection, storage, and processing practices and security measures to protect against unauthorized access, alteration, disclosure, or destruction of your personal information, username, password (if applicable), transaction information (if applicable), and data stored on our Site.

However, no method of transmission over the Internet, or method of electronic storage, is 100% secure. While we strive to use commercially acceptable means to protect your Personal Information, we cannot guarantee its absolute security.

4. Sharing Your Personal Information

We do not sell, trade, or rent Users' personal identification information to others.

We may share generic aggregated demographic information not linked to any personal identification information regarding visitors and users with our business partners, trusted affiliates, and advertisers for the purposes outlined above.

We may use third-party service providers to help us operate our business and the Site or administer activities on our behalf, such as sending out newsletters or surveys, or processing analytics. We will only share your information with these third parties for those limited purposes provided that you have given us your permission where required, or where it is necessary for the functioning of the service (e.g., the AI models used for prompt generation).

  • AI Model Providers: The prompts you input are sent to third-party AI model providers (e.g., OpenAI, Anthropic, or others, depending on the underlying technology) to generate the results. These providers have their own privacy policies, and we encourage you to review them. We aim to use providers that prioritize data privacy and security. We do not intend for these providers to use your prompt data for training their models beyond what is necessary to provide the service, but their specific terms will apply.

5. Data Retention

We will retain your information only for as long as is necessary for the purposes set out in this Privacy Policy. We will retain and use your information to the extent necessary to comply with our legal obligations (for example, if we are required to retain your data to comply with applicable laws), resolve disputes, and enforce our legal agreements and policies.

User-generated prompt content submitted through the Services may be stored temporarily to provide the service and may be anonymized and aggregated for service improvement purposes. We will endeavor to minimize the retention of identifiable prompt data.

6. Your Data Protection Rights

Depending on your location, you may have the following rights regarding your personal information:

  • The right to access: You have the right to request copies of your personal data.
  • The right to rectification: You have the right to request that we correct any information you believe is inaccurate or complete information you believe is incomplete.
  • The right to erasure (Right to be forgotten): You have the right to request that we erase your personal data, under certain conditions.
  • The right to restrict processing: You have the right to request that we restrict the processing of your personal data, under certain conditions.
  • The right to object to processing: You have the right to object to our processing of your personal data, under certain conditions.
  • The right to data portability: You have the right to request that we transfer the data that we have collected to another organization, or directly to you, under certain conditions.

If you make a request, we have one month to respond to you (this period may be extended for complex requests). If you would like to exercise any of these rights, please contact us at [email protected].

7. Cookies

Our Site may use "cookies" to enhance User experience. A User's web browser places cookies on their hard drive for record-keeping purposes and sometimes to track information about them. Users may choose to set their web browser to refuse cookies, or to alert you when cookies are being sent. If they do so, note that some parts of the Site may not function properly. We will seek your consent for non-essential cookies where required by law.

8. Third-Party Websites

Users may find advertising or other content on our Site that link to the sites and services of our partners, suppliers, advertisers, sponsors, licensors, and other third parties. We do not control the content or links that appear on these sites and are not responsible for the practices employed by websites linked to or from our Site. In addition, these sites or services, including their content and links, may be constantly changing. These sites and services may have their own privacy policies and customer service policies. Browsing and interaction on any other website, including websites which have a link to our Site, is subject to that website's own terms and policies.

9. Children's Privacy

Our Service is not intended for use by children under the age of 13 (or a higher age threshold as required by applicable law in your jurisdiction). We do not knowingly collect personally identifiable information from children under 13. If you become aware that a child has provided us with Personal Information, please contact us. If we become aware that we have collected Personal Information from children without verification of parental consent, we take steps to remove that information from our servers.

10. Changes to This Privacy Policy

PromptPilot has the discretion to update this privacy policy at any time. When we do, we will revise the "Last Updated" date at the top of this page. We encourage Users to frequently check this page for any changes to stay informed about how we are helping to protect the personal information we collect. You acknowledge and agree that it is your responsibility to review this privacy policy periodically and become aware of modifications.

11. Your Acceptance of These Terms

By using this Site and our Services, you signify your acceptance of this policy. If you do not agree to this policy, please do not use our Site or Services. Your continued use of the Site or Services following the posting of changes to this policy will be deemed your acceptance of those changes.

12. Contacting Us

If you have any questions about this Privacy Policy, the practices of this site, or your dealings with this site, please contact us at:

PromptPilot email: [email protected] website: promptpilot.online

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